Administrative deadlines related to the end of 2023 - Register project hours, report holidays, RejsUD, Indfak, and Pure

Register project hours in ProjektTid (mitHR)

Make sure that you register your project hours in ProjektTid, if you work on projects demanding time registration. Project hours must be registered every month, but in connection with the end of the year it is especially important to make sure all project hours for the entire year are registered. See more at https://medarbejdere.au.dk/en/administration/hr/hr-systems/mithr/projecttime.

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Report missing holidays in 2023

Make sure that all taken holidays in 2023 are registered in mitHR. At BCEs staff portal you can read more about how to and what to do, if you need to register holidays. All 2023 holidays must be registered before the end of the year.

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Settle your transaction/reimbursements in RejsUd and invoices in IndFak

Rejsud

• If reimbursements and credit card transactions shall be included in the accounts for 2023, they must be settled no later than Wednesday 3 January 2024.

Indfak

• If foreign invoices and credit notes shall be included in the accounts for 2023, they must be emailed to kreditorhotline@au.dk no later than Friday 5 January 2023 (remember to include “Tech-BCE 2023” in the subject field).
• Suppliers must forward invoices via EAN-number to AU no later than Monday 8 January 2024, if the cost shall be included in the accounts for 2023.
• If invoices and credit notes shall be included in the accounts for 2023, they must be handled no later than Friday 12 January 2023.

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PURE

January 15, 2024 is the final deadline for reporting publications published in 2023. Read more here.

You must send all your publications or changes to bce@au.dk no later than 7 January 2024  – Mogens from MPE secretariat will take care of uploading publications correctly into PURE (please do not do it yourself).

Please be aware of:

• Have all your publications been submitted? Consider checking your AU website. 

• Have any of your publications changed publication status since submission?  
• Is the categorization of your publications in terms of publication type ('research', 'communication', 'commissioned' and 'education') correct? 
• Is the categorization of your publications in terms of peer-review (‘peer reviewed’, ‘not peer-reviewed’) correct? 
• Is the Open Access status correct for relevant publications?