Qualifying exam

Who is responsible for what tasks when




Three months before the examPhD Partner at GSTSNotification e-mail with practical information to PhD student and main supervisor
Six weeks prior to the examPhD student and main supervisorPhD student updates the PhD plan, and the main supervisor completes the registration form and sends it to the head of programme for approval. The supervisor is responsible for booking a meeting room for the exam. The exam usually takes place at 13:00.
3 weeks prior to the examPhD studentSubmits the progress report to the GSTS partner.
3 weeks prior to the exam PhD Partner at GSTSSends out the progress report and other relevant information to the supervisor and external co-examiner.
At least one week before examGSTS and PhD secretaryAnnounce the exam on the GSTS and Department websites.
1 week prior to the examMain supervisor

Orders lunch for the external co-examiner either before or after the exam. An alternative is to take the external co-examiner to a canteen and buy him or her lunch there. If possible, the supervisor must pay for lunch from a research project. If this is not possible, the supervisor can contact the PhD secretary and ask for a project and activity number from the department.

Immediately after the examMain supervisorSends a signed protocol to the PhD Partner at GSTS.