Aarhus University has entered into a number of purchasing agreements with various suppliers. Please note that all purchases must be made in accordance with the university’s purchasing agreements. You can find a complete list of approved suppliers here:
You must always have the expense approved by the project leader or head of section before you make the purchase.
Before you make a purchase, you must collect the approval of your supervisor/project manager. Then you can make the purchase.
Please note that this information must be stated on the invoice from the supplier:
When making a purchase that is not covered by an agreement, you have to contact Procurement, if the amount exceeds 100.000 DKKR ex. VAT. If the amount is less than 100.000 DKKR, you must collect 2-3 offers and choose the one that best suits your criteria regarding quality, function and price (among other things). Retrieval of offers can be via e-mail, telephone or website search.
You must be able to document that you have searched the market, e.g. by an e-mail sent to yourself with your notes and criteria, or – even better – by journalising it.
Read more in the procurement guidelines on Procurement’s website.
Procurement, AU Finance and Estates
Phone 87 15 05 95
Procurement in AU Finance and Estates are always available for consulting and guidance regarding purchases. You can find more information about procurement here.
The Department have an associated procurement partner, who is your personal contact. If you have any questions or doubts, please contact the partner, who you can find on this list.
IT equipment must be bought through IT's webshop.