Working time registration at BCE

At the start of your employment, you will be informed that you need to register your working hours. Below you can see what you need to do in practice.

• AU has developed a template to be used for time registration. The template is prefilld and should only be used if your actual working hours significantly deviate from your standard hours, which for most full-time employees is 37 hours per week.
• The Secretariat has ensured that you can find your template for registration on BCE’s SharePoint site under the page "BCE working time registration." The template includes instructions, but you can find additional information here.
• Only you, your manager, and the Secretariat have access to the template.
• The template covers the current year and is pre-filled with a weekly working time of 37 hours. If you are employed less than 37 hours per week (e.g., if you are employed with a weekly standard of 30 hours), remember to adjust your standard time in the template.
• You only need to register significant changes in the template. If, over a period, there is a balance between your standard time and actual working hours, you can leave the template with the pre-filled information.
• The department management's goal is for standard time and actual working hours to be balanced at the end of each month. If this is not the case, you should contact your manager to ensure regular dialogue about your workload.
• At the beginning of each year, you will automatically be assigned a new working time template, which you can access in the same way as the old one.

Holiday and absence

You must register holiday and other absences in mitHR, as well as potential project work in ProjectTime if you have been told to do this.

The purpose of the legislation on working time registration is solely to ensure a balance between employees' weekly standard time and actual working hours. The template cannot manage holiday/absence administration or documentation of project time for external projects. Conversely, mitHR cannot facilitate the time registration requirement, which the legislation imposes on EU employers. Therefore, the time registration template and mitHR/ProjectTime are separate and will remain so.

If you need information about holidays and absence at the department, you can read more here.

Exemption from working time registration is based on a specific assessment of the individual employee's job type, job function, and work tasks. If you are exempt from the time registration requirement, the information will be added to your certificate of employment. 

Holiday and absence

The requirement for working time registration is separate from holiday and absence registration in mitHR, as well as the registration of time on external projects in ProjectTime. Therefore, you must register holiday and other absences in mitHR, as well as potential project work in ProjectTime if you have been told to do this.

If you need information about holidays and absence at the department, you can read more here.