Recruitment with prior advertisement

Procedure for recruitment with prior advertisement at BCE.


HR has prepared the following templates for recruitments of more than one year:

  • VIP (English)
  • VIP Bachelor of Engineering (Danish)
  • TAP (Danish)
  • TAP (English)
  • DVIP/DTAP (Danish)

Find the temlates at the bottom of HR's page, under "Hiring manager material", by clicking here.


Further information about guidelines and recruitment procedures at Tech is available here:


Deadlines from HR:

All new employees must receive an employment contract before they start. HR receives the cases from the departments (via Medarbejderstamkortet: MSK):

• no later than 30 days before start date for Danes

• no later than 60 days before start date for EU citizens

• no later than 90 days before start date for non-EU citizens


All employments must start on the 1st or 15th in a month.


The table below shows a step-by-step description of the procedure for recruitment with prior advertisement.



Azra Becic Brka

Academic officer Department of Biological and Chemical Engineering - Secretariat, BCE - Navitas

The process for recruitment with prior advertisement




Specific for the Bachelor of Engineering structure


Approval of the economy and recruitment

Project owner

Approval by email from controller/project finance administrator (economy) and head of department (recruitment


Prepare job advertisement

Project owner

Links for templates

VIP (English)

VIP Bachelor of Engineering (Danish)

TAP (Danish)

TAP (English)

DVIP/DTAP (Danish)

VIP Diploma Ingineer (Danish)


Job advertisement is forwarded to HR, cc.

Project owner

Via email


Declaration of impartiality

Project owner / the secretariat

Declaration of impartiality form

Declaration of impartiality form


Emply forwards notifications to head of department, project owner, HR, and the secretariat – this includes approval of the assessment committee by the Academic Council



Create Medarbejderstamkort (MSK)


The secretariat creates a case for HR


HR draws up an employment contract


Salary negotiation takes place


Welcome email


The secretariat forwards a welcome email and an IT welcome email to the new employee before beginning of employment

BCE unit numbers

In the template field ”Unit number” you must type the number of the unit, in which the new employee will be employed:  

  • Medical Biotechnology, Gustav Wieds Vej 10: 2919
  • Medical Biotechnology, Nørrebrogade 44: 2920
  • Medical Biotechnology, Hangøvej 2: 2977
  • Industrial Biotechnology, Gustav Wieds Vej 10: 2921
  • Industrial Biotechnology, Hangøvej 2: 2978
  • Environmental Technology Engineering, Finlandsgade 10: 2922
  • Environmental Technology Engineering, Finlandsgade 12: 2923    
  • Environmental Technology Engineering, Nørrebrogade 44: 2924     
  • Environmental Technology Engineering, Gustav Wieds Vej 10: 2979    
  • Environmental Technology Engineering, Blichers Allé 20: 2980       
  • Environmental Technology Engineering, Hangøvej 2: 2981
  • Process and Materials Engineering, Hangøvej 2: 2925     
  • Process and Materials Engineering, Åbogade 40: 2926      
  • Process and Materials Engineering, Nørrebrogade 44: 2927    
  • Process and Materials Engineering, Blichers Allé 20 L30: 2928    
  • Process and Materials Engineering, Blichers Allé 20 L38: 2929    
  • Process and Materials Engineering,  Burrehøjvej 43: 2930

Description of BCE for job advertisements

Copy this text about BCE into the template field ”Who we are/about us”:

Department of Biological and Chemical Engineering was established on January 1, 2021 in connection with Aarhus University’s reorganization of the engineering area. The department employs around 175 people and is responsible for research and education within the department’s scientific areas. We educate both Bachelors and Masters of Science in Engineering and around 825 students are enrolled in our study programs. Furthermore, we also offer an ambitious PhD program. Our PhD students have high academic ambitions and deliver high-quality results for both the private and the public sectors.

At the Department of Biological and Chemical Engineering, focus is on living systems, the biology of organisms, efficient production, and transformation of chemicals, materials and energy. We translate knowledge within biotechnology, food technology, environmental technology, chemical engineering, industrial biotechnology, medical biotechnology and electrochemical engineering, and more into new technologies and value-creating solutions that can also be used in the business community.

  Many of our research and development activities are based on companies' specific innovation needs or specialist application areas. Close collaboration with the public sector and private businesses ensures that the knowledge and technology generated in the department's research environments has a clear anchoring in reality and benefits the surrounding society. We also provide research-based public sector consultancy and advice on technology in agriculture and food.